Agency Portal | Enhance Your Travel Network Today

1

Agency Identity

Agency / Network Full Name

Preferred Short Name (as used in the industry)

Headquarters

Website

IATA Number If your agency operates under a single IATA number, enter it above.

This agency operates under multiple IATA numbers

Supplier / Partner Resource Page

Publicly available — please share the link below Not public — login or access required We do not have a dedicated supplier resource page

This may include how-to-work-with-us guides, supplier handbooks, portal login pages, or onboarding materials.

2

Key Contacts

Please provide as much contact information as available. General department inboxes are equally valuable and preferred where named contacts change frequently.

Partner & Supplier Relations

General Inbox

General Partner / Supplier Email Preferred for initial outreach and general inquiries.

General Phone (optional)

Director of Partnerships (optional)

Full Name

Email

Phone (optional)

Partner Relations Manager (optional)

Full Name

Email

Phone (optional)

Partner Relations Coordinator (optional)

Full Name

Email

Marketing

General Inbox

General Marketing Email For submitting promotions, content requests, and marketing inquiries.

General Phone (optional)

Marketing Director (optional)

Full Name

Email

Phone (optional)

Marketing Manager / Coordinator (optional)

Full Name

Email

Phone (optional)

FAM Trip Coordination (if separate from above)

Full Name (optional)

Email (optional)

Phone (optional)

3

Promotion Submission

How should properties and rep agencies submit promotions and special offers?

Via a supplier extranet or portal (login required) Via an online submission form (no login required) By emailing the general marketing inbox By emailing a specific contact directly Other — please describe below

Portal / Form URL (if applicable)

Preferred format or submission requirements (optional)

Do you maintain a promotions calendar or submission deadlines?

Yes No — rolling submissions Seasonal deadlines only

Calendar link or deadline notes (optional)

4

Marketing Opportunities

Does your agency offer marketing opportunities for suppliers?

Yes No For preferred partners only

How can suppliers access your current marketing opportunities?

Available on your website — please share the link Available as a downloadable PDF or media kit Not publicly listed — contact marketing team directly Not applicable

Marketing Kit URL (optional)

Upload Media Kit (PDF, optional)

What types of marketing does your agency offer? (select all that apply)

B2B — advisor-facing (newsletters, portal, email) B2C — consumer-facing (social, editorial, email) Co-branded content and editorial Event sponsorship Print publication Digital advertising Webinars and virtual events

5

Extranet / Property Profile

Does your agency maintain a supplier extranet or property directory that individual hotels must keep updated?

Yes No

Extranet URL (if applicable)

Is there a fee to maintain a property listing?

Yes — annual fee Yes — monthly fee No — free / included Not applicable

Fee amount or structure (optional)

Recommended update frequency

What content should properties keep current? (optional)

6

Rep Company & Sales Office Profiles

This section is separate from individual hotel listings. It refers to whether your agency offers a dedicated profile for representation companies, global sales offices (GSOs), or regional sales offices — so advisors know who to contact for multiple properties under the same representation.

Does your agency offer a dedicated profile for rep companies, GSOs, or regional sales offices?

Yes No Under consideration

Where is this profile hosted? (select all that apply)

Supplier / partner extranet Internal intranet (visible to advisors) Separate rep company directory Not applicable

What does the rep company profile include? (select all that apply)

Company name and description Contact details Territories and regions covered List of represented properties Individual team member profiles Logo and branding

Is there a cost to maintain a rep company or sales office profile?

Yes — annual fee Yes — per property represented No — free / included Not applicable

Fee amount or structure (if applicable)

How to apply or request a listing

Additional notes (optional)

7

Advisor Access & Directory

Do you provide suppliers or preferred partners with access to your advisor / member directory?

Yes No For preferred partners only

If yes, what does the directory include? (select all that apply)

Advisor name Agency affiliation Geographic location Specialization / niche Contact details Advisor achievements / top producer recognition Production volume tier Social media / professional profiles

How can eligible suppliers access the directory?

Usage guidelines (optional)

Do you share lists of advisors registered for specific trade shows?

Yes No Sometimes — depends on the event

Show registration access link or notes (optional)

8

Annual Events

Does your agency host an annual supplier or partner event?

Yes No

Event Name

Typical Dates / Time of Year

Typical Location

Participation Type

Cost to participate as a supplier?

Yes — per table / booth Yes — sponsorship packages No — included in partnership Varies

How should suppliers apply or express interest?

Other events throughout the year (optional)

9

Webinars

A note on webinars. Webinars are a valuable tool that allows advisors to learn about a destination or property in a focused, time-efficient way. Paid webinars, however, are generally discouraged: hosting a webinar is already a significant time investment for suppliers, and any associated cost must be justified by genuine, measurable ROI — confirmed attendance numbers, qualified advisor profiles, and meaningful post-webinar engagement. If your agency charges for webinars, we ask that you share what guarantees and deliverables are included.

Does your agency offer or facilitate supplier webinars?

Yes No Occasionally / on request

Do you maintain a webinar calendar?

Yes — publicly available Yes — available to preferred partners only No — ad hoc scheduling

Webinar calendar URL (if available)

Contact for webinar scheduling

Do you accept pre-recorded webinars?

Yes No — live only Both accepted

Where should pre-recorded webinars be submitted? (optional)

Is there a cost for live webinars?

Yes — paid No — complimentary Complimentary for preferred partners Varies

Cost per live webinar (if paid)

Minimum guaranteed attendance (if paid)

Guarantees and deliverables with a paid webinar (if applicable)

10

FAM Trip Coordination

How does your agency manage FAM trip requests?

We have a centralized submission form or process Contact a specific team member to coordinate Advisors arrange FAMs independently with properties We do not have a formal FAM program

FAM Submission Form (if applicable)

FAM requirements or notes (optional)

11

Preferred Partnership Program

Does your agency offer a preferred supplier or partner program?

Yes No In development

If yes, what does the program require? (select all that apply)

Enhanced commission to advisors Annual program / membership fee Minimum booking volume Marketing investment commitment Application or review process

Program name (optional)

How to apply or learn more

Key benefits for preferred suppliers (optional)

12

Additional Notes

Anything else we should know about working with your agency?

Additional links to keep on file (optional)

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